AP Automation Software AI-Powered Accounts Payable Solution

With the right AP automation solution, you can eliminate manual busywork, accelerate payments, and gain real-time visibility into every dollar spent. By gaining insight into Days Payable Outstanding (DPO), AP can define better payment timeframes and capture supplier discounts. Automation technology allows finance departments to control payables more effectively and provides real-time visibility into liabilities.

How to Automate Accounts Payable

• The system automatically reads receipts using optical character recognition (OCR), checks for compliance with company policies, and gets them approved electronically.
• The project plan will ensure that everything stays on track and we complete the implementation on time.
• Automation streamlines the invoicing and payment process, reducing approval times and increasing productivity.
• Remittance results across all payment methods, entities, and geographies are instantly normalized and built into deep reporting.
• Manual invoice processing is common in many mid-sized organisations, but it is a costly habit to fall back on.
• If your goal is to improve AP efficiency while maintaining strong financial controls and reporting for stakeholders, Intacct is a happy medium between lightweight and heavyweight systems.

Quadient AP, formerly known as BeanWorks, offers AP automation features like invoice capture, multi-level approval routing, PO matching, and payment execution. Its modular structure allows teams to start small—just with approvals or POs—and expand into full AP automation over time. Tipalti is a powerhouse for multinational businesses managing vendor payments at scale. Its robust compliance tools and global reach make it hard to beat for enterprise use cases.

Invoice Matching

Stampli is cloud-based, so AP teams and approvers can work from any location, on any device, at any time to process and approve invoices. AP automation connects with ERP https://www.bookstime.com/ platforms using secure digital bridges called application programming interfaces (APIs). This allows information to flow seamlessly between the two systems, streamlining your financial processes. Automating purchase orders data extraction is easy with ABBYY Vantage AI OCR pre-trained skill. From day one, your accounts payable team will be equipped to process even the most challenging, unstructured invoices—in any language—straight-through, error-free, and in record time.

Improve cash cycle outcomes with accounts payable automation

AI and machine learning enable AP automation to extract invoice data, match it to POs, and flag errors or anomalies automatically. The system learns from past behavior to reduce exceptions, improve accuracy, and streamline approvals—resulting in faster, more touchless invoice processing over time. Many companies believe they have already automated invoices because they no longer mail out or receive paper versions. However, they still manually scan invoice into their systems and input data by hand.

AI Agents For AP Automation Software

• Coupa is best suited for large enterprises and multinational corporations with complex spend management needs that extend beyond AP.
• With Stampli, businesses can streamline invoice processing, automate approvals, and simplify payment reconciliation.
• For example, a company processing 5,000 invoices monthly can save thousands annually in printing, mailing, and labor expenses.
• The software tracks approval status and sends reminders for pending items, improving vendor relationships by cutting approval times from weeks to days.
• Bottomline is a leader in AP automation, earning multiple G2 awards, and has been helping companies improve accounts payable for nearly two decades.
• However, it lacks native forecasting, yield-earning potential, and deep ERP flexibility—making it a spend platform, not a full finance automation solution.

The cloud-based platform offers AI-powered data extraction and customizable approval workflows that can be accessed from anywhere with internet connectivity. BILL, formerly Bill.com, is a trusted name in accounts payable and accounts receivable management, offering a versatile platform to handle both sides of the transaction. The platform combines AP and AR functionality with features like automated invoice processing, payment scheduling, collections management, and multi-user collaboration capabilities across departments. Tipalti is an end-to-end AP automation platform that addresses the unique needs of global businesses. Rated 4.5 out of 5 stars on G2 and 7.8 out of 10 stars on TrustRadius, Tipalti provides solutions for managing complex AP workflows from invoice processing to tax compliance.

AI for Complex Workflows

AP automation tools can help them do just that – finance pros leverage technology to make invoice capture, coding, approvals, processing, and payments more efficient. This end-to-end solution empowers businesses to improve efficiency and build better supplier relationships effortlessly. Early-payment discounts can offer significant cost savings, but they are often missed due to manual inefficiencies. AP automation can identify and prioritize invoices eligible for early-payment discounts, ensuring businesses capitalize on these opportunities. Additionally, automation can help businesses avoid late-payment penalties by sending reminders and facilitating faster approvals, leading to optimized cash flow management. Additionally, it significantly lowers operational costs by minimizing expenses related to manual processes, such as Debt to Asset Ratio paper storage and error correction.

Improve Operational KPIs

When you purchase the full AP automation solution from Bottomline, you’re gaining access to Paymode’s payments automation and our Bottomline invoice automation, which work accounts payable automation technology seamlessly together. We primarily work with medium-to-large enterprise companies that receive a high volume of vendor payments each month, allowing them to automate functions that are overwhelming when handled manually. Mid-sized businesses and enterprises having high volumes of invoices and payments.